🔄 OpenAI Integration: Sync Modes Explained #
SmartAI makes it easy for you to enable AI-powered chatbot functionality using OpenAI. You can choose between two integration modes based on your technical expertise and usage preferences:
✅ Automatic Sync Mode (Recommended for All Users) #
Best for:
✅ Beginners
✅ Non-technical users
✅ Businesses that want a ready-to-use AI chatbot without setup hassle
What it is:
Automatic Sync Mode allows you to instantly use the AI chatbot by purchasing credits from SmartAI. Once you enable this mode, the system will automatically sync your credits and configuration with the SmartAI servers via our secure API.
How it works:
- Go to:
Settings > Artificial Intelligence > OpenAI > Sync Mode - Select: Automatic
- Purchase AI credits from SmartAI.
- Your chatbot is now active and ready to use.
No need to:
- Sign up at OpenAI
- Enter your own API key
- Configure tokens or models
SmartAI will manage:
- API integration
- AI model selection
- Token usage optimization
- Spending control and credit limits
You focus on your business, and we handle the backend AI engine.
⚙️ Manual Sync Mode (Advanced Option: BYOAPI) #
Best for:
🛠️ Developers
🧠 AI experts
💼 Power users who want full control over the AI integration and usage
What it is:
Manual Sync Mode enables you to bring your own OpenAI API key (BYOAPI). You can connect your personal OpenAI account and fully customize how the AI chatbot works—ideal for those who want fine-tuned control, advanced configurations, or access to the latest OpenAI features.
How to set it up:
- Register or log in at OpenAI
- Get your API key: API Keys
- Go to:
Settings > Artificial Intelligence > OpenAI - Set Sync Mode to Manual
- Paste your API key
- Enable the chatbot
Additional Configuration Available:
- Token limits
- AI model (e.g., GPT-4, GPT-3.5)
- Temperature, max tokens, and other AI parameters
- Full logging and usage stats directly from OpenAI
You manage:
- Your OpenAI subscription
- Usage monitoring and billing
- Fine-tuning and advanced features
🔍 Summary Comparison #
| Feature | Automatic Sync Mode | Manual Sync Mode (BYOAPI) |
|---|---|---|
| Ease of Use | Very Easy (No setup required) | Requires technical setup |
| OpenAI API Key Needed | ❌ No | ✅ Yes |
| Control & Customization | Limited | Full |
| Who Manages the Backend? | SmartAI | You |
| Credit Purchase | From SmartAI Dashboard | Directly via OpenAI |
| Recommended For | Most users, businesses | Developers, AI experts |
💡 Pro Tip #
For most businesses and non-technical users, Automatic Sync Mode is the ideal choice — it’s simple, fast, and SmartAI takes care of everything. If you’re an AI professional or need specific customization, switch to Manual Sync Mode and bring your own OpenAI setup.
